Vendor Rules

SLP Mission Statement FALL 2024- SPRING 2025

To offer residents and tourists a wide variety of local produce, unique foods, arts and crafts differentiated from other markets by friendly vendors with excellent customer service, products, presentation and attendance.

Rules:

Your application signature means you (and your representatives) will abide by the rules which are the common sense structure for all. Rules reduce drama, ensure flow and profitable vendor sales. Breaking the rules are grounds for dismissal without refund.

Applications- (ONLY completed applications with Non-refundable APPLICATION FEES will be considered).

New vendors must submit complete booth set up and product pictures for consideration.

After 7 days, applicants can follow up via email to shoplocalpro@gmail.com

Fees -All fees are non-refundable. Commitments are Monthly or more.

1. At time of application, a non-refundable (NR) Application Fee per Market (each location/day is a different market) is due online at www.41markets.com/online-store. If you quit the market and return, a new application fee is required. App Fees pay for usage of e-platforms, permit expenses, advertising and therefore are not refundable (NR).

2. Once a Vendor is accepted, NR MONTHLY BOOTH FEES are due by the 15th before the new month, otherwise the space may be filled or a late fee will be imposed. There is no proration for absences or cancellations because our expenses are not reduced. DO NOT PAY MONTHLY BOOTH FEES BEFORE BEING ACCEPTED.

3. Return Check Fee is $45 + Late Fee. You will not be admitted to the market until this is repaid.

4. Fees are payable by credit card at 41markets.com/online-store.

5. If you are a Commercial Business such as Brick and Mortar, Services, Realtors, Home Improvement, Tourism, Insurance, etc., utilize the Commercial Vendor Button (Pineapple Icon) on the Payment Page.

Procedure, Display, Behavior (Read and Re-Read Carefully!)

Priority will be given to food and handcrafted products. Re-sell products are highly vetted.
Products you sell must be pre-approved and must match application.
Vendor placement is at sole discretion of Management based on market attendance, tenure, product sensitivity, product likeness, and vendor adjacencies. Vendor placement can change at any time based on the influx of new vendors. Space location is not guaranteed. Be flexible and polite when moved!
Generators need to be SILENT type and not distract the market with fumes, noise, cords, etc
Merchandise category must be simple and coherent to the rest of your booth. Merchandise not on application is not permitted.
Vendors and their employees are REQUIRED:

To supply their own tent weights and 10' x10' tent (white is preferred). Costco.com is recommended due to quality and 3 year guarantee. Tents & tent sides may not be tied to cars.
To have and utilize 25 pound weights tied or bungeed to each tent leg. Water bottles are not allowed.
To supply tables and table coverings that reach the ground, hiding supplies and excess product.
To remove trash and debris from vendor area during market and before leaving. Take it with you!
**Food vendors dispensing food containers/cups must display visible trash can for customers at their location and recycle trash whenever possible after removal from property.
To keep tables and signage IN the tent to keep walkways open to pedestrian and vehicular traffic.
To post prices on all items by market opening. Prices need to be in keeping with the market. No price gouging allowed. Not having prices on your product creates distrust with your customers and reduces sales.
To keep all business transactions within the tent. Hawking (talking to customers who are near another's tent) is not allowed.
To keep a professional appearance. Revealing clothing, gym clothes, spandex, tight clothing and men’s tank tops are not allowed. We are in upscale locations and need to present accordingly.
To park religiously in your assigned space at the appropriate time so as not to delay others.
To keep all car doors closed during market hours. Open doors are unsightly & detract from customer service.
To be flexible and cooperate with management to correct issues quickly and professionally. Be courteous, helpful and thoughtful of how your actions and words affect others.
To greet customers and to maintain professional and courteous behavior at all times. ***Profanity, anger, discourtesy, tardiness, defiance, absenteeism, constant phone/ earbud/ computer use will result in dismissal without refund.

Set-up/Breakdown/Clean-up

1. Vehicles must be removed to vendor parking within 15 minutes of arrival. If you need more time, arrive at 5:30 am.

2. Vendors need to bring enough products to last until close. NO Early break down/ early departures because it is distracting and discourteous to customers and other vendors still conducting business.

3. At close, no cars allowed in footprint until you are completely broken down and customers have vacated the market. Vendors need to drive carefully to avoid injury or property damage. Manager may alter this time frame according to business needs.

4. All vendors must be off premises within one hour of close.

Cancellation Policy

Market will operate rain or shine with zero Fee credits, refunds or discounts.
Management reserves the right to cancel markets without refund based on severe weather threats or conditions due to safety and liability reasons.
Vendors must notify market management via phone call, voice mail or text prior to the market (with as much notice as possible) if unable to attend.
More than two absences can result in termination from the market. Absences lead to negative customer reviews which leads to less customers and lower sales for all. Please be committed to 100% attendance.
No reimbursement is made for fees paid for vendor absence or termination.
If a vendor needs to reduce the number of market days per week, the vendor shall discuss with management the situation in advance of the payment due date to find out what solutions management deems appropriate to fill business needs. Maintaining advanced communication and commitments is very important for positive working relationships.

Vendor and Vendor Employee Conduct

Per Fire Marshall, Smoking is not permitted within 25 feet of market footprint. Smokers can leave no trace.
Vendors must act professionally and courteously at all times with patrons, vendors and management.
No alcoholic beverages or consumption of such by vendors nor illegal substances are allowed at the market unless expressly licensed and authorized by the market management.
Competing with our market in any fashion (being an event manager, recruiting vendors) is grounds for immediate dismissal.

Policy Enforcement and Miscellaneous Policies

Rules are subject to change without advance notice.
Management will enforce the above stated polices at its discretion. Continued violation will result in termination of vendor participation with no fee reimbursement.
Grievances must be submitted in writing to management for resolution. Resolution or response will be made within 2 weeks. **Negative talk about vendors and the markets is strictly prohibited and grounds for permanent dismissal without refund.

Vendor Licensing and Permitting

Vendors are required to obtain all applicable registrations, certificates, licenses and permits prior to market attendance. You can find these websites on our Vendor Helpful Links page at www.41markets.com .
Vendors are required to collect all applicable sales tax and pay sales taxes to the State of FL.

Agreement to Hold Harmless

I have read, understood, and agreed to abide by the above rules. I have met all local, state, and federal health inspections and licensing requirements prior to selling products at Shop Local Productions Events. I do not hold the landlord, Shop Local Productions, or the Market Manager liable for any property damage or personal injury that either I or my representatives may incur while selling at the above events. I accept full financial liability for my actions and all products that either I or my representatives sell at Shop Local Productions Events. I further agree to indemnify, defend, and hold harmless the landlord, Shop Local Productions, and the Market Manager from and against any and all claims and actions for injury, damage, or loss to persons or property, or other liabilities or expenses whatsoever, including court costs and attorney’s fees, related to or arising out of my or my representatives’ actions and operations with Shop Local Productions Events. I have been informed where to obtain Liability Insurance to mitigate my losses on any damage or injury I or my representatives may cause. I understand breaking these rules could cause dismissal from the market(s) without notice and/or refund.